EPPO Contingency Exercise Workshop for a Forestry Pest

Zlatibor, Serbia, 2018-11-27/29


A Contingency Exercise Workshop for a Forestry Pest will be held in Zlatibor, Serbia. The Workshop will start on Tuesday 27th of November at 09:00 and finish on Thursday 29th at 19:00.



Kellerwald (DE) by Willow (own work) – Wikimedia




The Workshop is part of our continuing follow up to the EPPO Council Colloquium in 2013 which recommended steps to improve contingency planning across the region and the exercising of those contingency plans.


The purposes of the workshop will be to:

i. Simulate the experience of a plant health emergency

ii. Experiment with responses to an emergency

iii. Test whether relevant contingency plans are available and adequate

iv. Test availability and relevance of other resources, e.g. EPPO guidance

v. Provide experience in communicating key messages during an emergency

vi. Learn why and how to develop contingency plans

vii. Learn how to carry out an emergency response exercise



Ideally the workshop will include a mix of participants who are potentially involved in outbreaks of quarantine pests for forestry in their own countries, with different roles and expertise (scientific, technical, policy and communications). There will be a maximum of 60 places and if necessary the Secretariat will allocate these to ensure a good mix of expertise and coverage of the region.



Participants will be split into four groups for the exercise. Each group will act as an “Outbreak Management Team” for a scenario based on a finding of a quarantine pest for forestry with implications also for urban trees. In the three days of the exercise we will work through developments and responses in the first month of such an outbreak. To make the exercise realistic details of the scenario will not be shared with participants in advance, but the necessary information on the chosen pest, reference materials etc. will be provided on site or available online.


Within each group, there will be four roles:

i. operations (practical issues and resources)

ii. communications (internal and external, written and spoken)

iii. scientific and technical (science, mapping, modelling, risk assessment etc.)

iv. planning (overall management of the response, including policy aspects)


The language of the workshop will be English, but depending on demand it may be possible for one of the groups to work partly in another language. The workshop will include some role playing, for example interviews with journalists about official actions connected to the outbreak, and a public meeting for stakeholders affected by the actions.


Pre-registration (now closed)

Pre-registered participants should receive further information regarding practical details such as accommodation and fees by e-mail. If that is not the case, please contact jmeyer@eppo.int 

  • A registration fee of 110 EUR (which will cover transfers to and from Belgrade airport and for the technical visit, meeting rooms, coffee breaks, lunch, all other meeting facilities) can be paid online by credit card, although the possibility to pay by bank transfer still exists.
  • A reduced registration fee of 80 EUR is available to those not requiring the transfers. Explanations of the payment procedure, receipts etc. are given in the online meeting registration system.


Please note your participation is confirmed once you have paid the registration fee.